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Benefits & ROI
Information
Everywhere. Interesting
Fact: The
average worker today receives more information on a daily basis than the
average worker received in a lifetime in 1900. Some important,
some unimportant, but be it on pieces of paper or contained electronically
in spreadsheets or even on a competitors' website,
getting to the right information quickly and effectively can be a
challenge. Our services aim to ease this burden, by increasing
efficiency thus yielding immediate benefits
and quick returns.
- Thank Enron and Andersen - even though they were going the other way
with their documents (shredding) - their debacle has heightened then need
for proper regulatory adherence to document, file, and
correspondence handling. Non-compliance will become more costly.
- Heightened awareness about business continuity
planning and disaster recovery
call for not only backups of all data, including paper but ease of
distribution for uninterrupted operation during emergencies - electronic documents make this
possible. The investment is small against potential down time for
many organization and especially against file recreation projects needed
after a large or disastrous loss of records.
- Electronic Archiving provides
immediate access at your fingertips rather than in storage in another
building.
- Efficiencies gained by ability to
access it anywhere, we can help companies scan to CD-Rom DVD-ROM or tape
for customer archiving. Access to scanned document can be via the
office network or remote connections. Electronic documents empower mobile workers
allowing access to key information, when and where
they need it.
- In many cases it is more efficient and
cost effective to have Arden use its state of the art equipment and have
us do the job - our equipment is typically not found in most offices.
However, if the best solution is to build an in-house department, we
will help build it for you. Ultimately saving your organization
money.
- Scanning provides immediate gains.
In terms of security, now your archives are able to be stored
redundantly offsite. Many employees will distribute
electronic document which they would not copy and fax if they were in
paper form, which improves collaboration. The instant benefits to
adding searching capabilities greatly increase workers productivity
rather than having to page through paper document after document.
- Easy Batch input allows the input and
OCR of thousands of document per day.
- Scanning saves storage space and
reduces warehousing costs. Once stored as digital images the paper can
be destroyed and the storage space freed.
- Improves collaboration. Unlike paper, electronic archives are easily
emailed and shared.
- Eliminates work intensive physical searches – even with basic image
archiving without OCR and indexing the documents, image searches are far
faster and most efficient
- Scanned documents avoid the pitfalls
associated working with paper masters such as missfiling, losing or damaging
originals.
- Scanned documents are stored in
industry standard formats – guaranteeing future accessibility, as well
as universal document access through a standard web browser.
- Scanning reduces paper distribution costs
- Scanned documents and be password
protected and access restricted protecting sensitive information
- Scanning simplifies disaster recovery planning
- Scanning reduces the labor for manual
indexing, archiving and filling.
- Our Electronic Discovery and
Investigation department uses many -- right tool for the right job -- state of the
art software tools. In many cases these are the same tools used by
the government including the Department of Defense and Department of
Justice.
- We can located documents of any
nature. Index, Search and Located by keyword through multiple file formats –
from emails, documents, webpage, spreadsheets, databases to antiquated accounting
programs and systems.
If you can't tell by now we love scanning
and information management, so if you still need more reasons to "convert" -
literally - please
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